Apply for the Pilot Program

PILOT PROGRAM AGREEMENT

LetzCharter | Pilot Program

1. THE OPPORTUNITY

1.1 The Problem

Group transportation is fragmented. When a customer needs to move a group, whether it is a charter bus for a corporate retreat, a limousine for a wedding, a yacht for a sunset cruise, a shuttle for an airport run, or a fleet of cabs for a conference, they face the same problem: searching the internet, calling multiple companies, waiting for callbacks, comparing quotes over email, and hoping they made the right choice.

For operators, it is just as frustrating. You invest in great vehicles, hire reliable people, and deliver excellent service, but growth depends on word of mouth, expensive advertising, and hoping customers find you before they find someone else. There is no central place where operators can compete on quality, reputation, and value instead of just price.

1.2 What We Are Building

LetzCharter (letzcharter.com) is a marketplace for group transportation and charter services, covering charter buses, party buses, limousines, sedans, shuttles, cabs, yachts, boats, tour vehicles, and specialty transport.

We are building a platform where:

• Customers find you. When someone searches for group transportation in your area, they find LetzCharter, and they find you.
• Customers choose you, not an algorithm. Customers browse operator profiles and choose based on the full picture: price, quality, reviews, and reputation. No auto-assignment.
• You control your pricing. You set your rates. The platform generates instant quotes. No bidding wars.
• Groups can coordinate and pay together. Organizers share trip links, collect RSVPs, split costs among group members, and manage headcount.
• You keep your brand. Your company name, your fleet, your story. Front and center.

1.3 Why Join Now

We are building this marketplace now and we want operators at the table shaping how it works. The Pilot Program gives you:

• A locked commission rate that will never be offered again: 3-7% per booking, permanently locked (no expiration) (requires completing the full 12-month subscription), versus the standard rate of 15% at public launch.
• A voice in how the marketplace is built: how quoting works, how customers find operators, how competition is structured.
• Back-office tools included for all operators: fleet management, dispatch, invoicing, and reporting software as native platform features.
• Direct input on features and roadmap: shape the product during monthly feedback sessions.

2. PILOT TIER SELECTION

Partner selects the following tier at the time of enrollment. During the 12-month subscription, Partner pays 0% commission on bookings. After completing the subscription, Partner's commission rate is permanently locked (no expiration). Enrollment opens May 1, 2026. Rates increase on November 1, 2026. Enrollment closes 30 days before launch or April 30, 2027, whichever comes first.

Tier	Monthly Fee	During Subscription	Enroll May-Oct 2026	Enroll Nov 2026+
Founding	$1,000/month	0% commission	3% permanently locked	5% permanently locked
Growth	$500/month	0% commission	5% permanently locked	7% permanently locked
Starter	$250/month	0% commission	7% permanently locked	10% permanently locked

The standard marketplace commission at launch starts at 15%. Monthly fees do not change; only the post-subscription commission rate depends on enrollment timing.

3. TERM AND COMMITMENT

3.1 Pilot Period

This Agreement begins on the Agreement Date and continues for twelve (12) months (the "Pilot Period"), unless terminated earlier per Section 8.

3.2 Minimum Commitment

Partner agrees to a minimum commitment of three (3) months. The first three monthly payments are non-refundable and non-cancellable.

After the initial three months, Partner may exit with 30 days written notice. Partner is only responsible for payments through the end of the notice period. No remaining balance is owed.

3.3 Earning Permanently Locked Rate Benefits

Partners who remain for the full 12 months receive all permanently locked rate benefits described in Section 3.4. Partners who exit before 12 months forfeit all permanently locked rate benefits.

3.4 Post-Subscription Terms

Upon completing the full 12-month subscription, Partner receives:

• Marketplace Commission: Permanently locked at the rate in Section 2 (no expiration)
• Back-office tools: Included for all operators as native platform features
• Month-to-month billing with no long-term contract required after the subscription

3.5 "Permanently Locked" Definition

"Permanently locked (no expiration)" means the rate is fixed indefinitely from the marketplace launch date, provided (a) Partner maintains an active account with at least one login per calendar quarter, and (b) the Platform remains commercially operational. Inactivity exceeding twelve (12) months terminates the locked pricing; Partner reverts to standard pricing upon reactivation.

3.6 Transfer on Company Sale

If Partner sells or transfers ownership of its business, the permanently locked rate benefits under this Agreement transfer to the new owner, provided:

• The acquiring entity continues operating in the transportation industry
• The acquiring entity notifies Provider in writing within thirty (30) days
• The acquiring entity agrees to the terms of this Agreement

Permanently locked rate benefits are attached to the business, not to any individual.

3.7 Delayed Marketplace Launch

If the marketplace has not launched by the end of the Pilot Period, the Pilot Period extends automatically at no additional cost until launch. No fees are charged beyond the original 12 months.

3.8 Early Launch Commission Credit

If the marketplace launches before the Pilot Period ends, remaining monthly fees convert into a Commission Credit that offsets future marketplace commissions. Partner owes $0 in commissions until the credit is exhausted. Credits expire 24 months after marketplace launch.

4. WHAT PARTNER RECEIVES

• Permanently locked commission rate as specified in Section 2
• Early marketplace access before general availability
• Back-office tools included for all operators as native platform features: fleet management, dispatch, invoicing, quoting, and reporting
• Direct communication with the development team (Slack or Discord channel)
• Optional feedback sessions: monthly group calls and monthly one-on-one check-ins are available but not required
• Provider's marketing investment: Provider commits to investing in customer acquisition marketing for the marketplace, including SEO, content marketing, and paid advertising post-launch. Provider will share quarterly updates on marketing activities and results.

5. WHAT PARTNER PROVIDES

5.1 Required

• Timely payment of monthly fees per Section 6
• Marketplace profile setup: complete an operator profile on letzcharter.com including company information, fleet details, service areas, and pricing for at least one vehicle type
• Marketplace participation: accept bookings through the platform when available (subject to Partner's availability and discretion)
• Marketing reference rights: Partner permits Provider to privately reference the partnership in business communications. Provider will not publicly identify Partner's commission rate or financial terms.

5.2 Encouraged But Not Required

• Use the back-office tools for fleet management and operations
• Attend monthly feedback sessions and monthly check-ins
• Provide feedback on features, bugs, and usability
• Test new features as they are released

6. PAYMENT TERMS

• Monthly fee as specified in Section 2, due on the 1st of each month with a 5-day grace period
• Minimum commitment: 3 months (non-cancellable)
• Payment methods: Credit card, ACH, or wire transfer

• Late payment: $25 fee after 15 days; account suspension after 30 days; termination eligibility after 60 days
• Refunds: Monthly fees are non-refundable.

7. LEGAL TERMS

7.1 Intellectual Property

The Platform is the exclusive property of Provider. Partner retains full ownership of all data entered. Feedback and feature requests become Provider's property.

7.2 Confidentiality

Each party will keep confidential any non-public information disclosed during the Pilot Program, including platform features, roadmap, pricing, and business strategies. This obligation survives termination for two (2) years.

7.3 Limitation of Liability

In no event shall Provider's total liability exceed the total fees paid by Partner during the preceding twelve (12) months. Provider shall not be liable for indirect, incidental, consequential, or punitive damages.

7.4 Beta Software

Partner acknowledges both products are in active development. Provider does not guarantee uptime, feature completion, compatibility, or specific delivery dates.

7.5 No Guaranteed Revenue

Provider makes no guarantees regarding the volume of marketplace leads or bookings.

8. TERMINATION

During the first 3 months: Partner may not terminate.

After month 3: Partner may terminate with 30 days written notice. Partner pays through the notice period only. All permanently locked rate benefits are forfeited.

Provider may terminate if Partner is more than 60 days delinquent on payment, breaches confidentiality, or engages in conduct that harms the Platform. Provider will give 14 days written notice and opportunity to cure.

Upon termination: payment obligations for fees incurred, confidentiality, and IP provisions survive. Partner may export data within 30 days.

9. GENERAL PROVISIONS

• Independent contractors: no employment, partnership, or agency relationship
• Assignment: neither party may assign without consent, except Provider may assign to a successor entity in a merger or acquisition
• Entire agreement: supersedes all prior discussions
• Amendments: require written agreement signed by both parties
• Governing law: State of Wyoming
• Disputes: good-faith negotiation first, then binding arbitration under AAA rules
• Notices: email for routine communications; formal notices require email AND certified mail or overnight delivery

This document should be reviewed by qualified legal counsel before execution. This is not legal advice.